The National AGM

I hereby give notice that the Annual General Meeting of The BMW Motorcycle Club Ltd. will be held on Saturday 25th of April 2026 at the Canberra Club, Blackburn, BB2 7LF. Registration will be from 10:00 hrs and the meeting will commence at 11:30 hrs. For information regarding the venue please see the advertisements in The Journal and on the Club website.

Nominations for the election of officers and notification of matters for inclusion on the agenda, both in accordance with the provisions of the Memorandum and Articles of Association, must be in my possession no later than the 31st of January 2026. Please be aware that Special Resolutions to amend the Memorandum and Articles of Association require a very particular form of wording to be valid.

Nominations for the Club Trophies to be awarded at the meeting should be sent to me together with a written statement of support no later than the 31st of January 2026. A list of trophies and their award criteria is available, if required. If you currently have an original Club Trophy (not a replica which is yours forever) please arrange to have it returned to me as soon as possible.

This year, to save the Club a significant amount of money, we will be making all the documents for the meeting available on the Club's website, which is at www.thebmwclub.org.uk, from the 4th of April 2026. If any member without Internet access needs a copy, then please send Peter Dunn, 101 Station Road, Thatcham, Newbury, Berkshire RG19 4QH an A4 self-addressed envelope stamped with the Royal Mail's large letter postage and a printed copy will be sent to you.

Section 324 of the Companies Act 2006 states that a member has the statutory right to appoint a proxy, who does not have to be a member of the company, to attend, speak and vote instead of the member. If you require a form of proxy and cannot print one from the Club’s website, then please send Colin Ross, 7 Pintail Grove, Kidderminster, Worcestershire, DY10 4RT a stamped self-addressed envelope and a covering letter giving your membership number to request one. Completed forms, either posted or emailed, must be with Colin Ross by 11:30 hrs on Thursday 23rd of April 2026.

Peter Dunn

General Secretary

There are only a few simple rules to attending the AGM:

1. You must bring your membership card
2. You must pre-book your lunch
   (or bring a packed lunch with you)
3. You must get there in time to register before checkin closes (11:15am)
4. You must pre-book your dinner place(s) if you intend to stay for dinner.
5. You SHOULD bring your own printed copy of the Agenda (and accounts if you want to refer to them)

YOU MUST BRING YOUR MEMBERSHIP CARD

Without your membership card you will not get a voting slip so you won't be able to vote. Go find your card now and make sure you put it in your wallet - you won't leave home without your wallet, will you?

YOU MUST BOOK LUNCH IF YOU ARE COMING

Do not think "oh they must allow for some people deciding to come on the day" - yes we do, and they are expected to bring a packed lunch with them - if you want the Club to provide a free lunch then it is only fair you let us know you are coming! To book your free lunch fill in the above booking form and send it by email to Pam Harrison (agm@bmwclubuk.net) before Sunday 12th April providing them your membership number and your lunch will be booked (you can of course book lunches for more than one member on the form but you must provide all the membership numbers). If you are intending to come to either of the evening meals and/or camp on site then you should fill in the booking form above (which includes a section about the free lunch) before you send it to Pam.

YOU MUST GET THERE BEFORE IT STARTS

We expect nearly 200 people so please allow not only for traffic on your journey but time to find the parking, collect your voting slip and grab a (free) hot drink before it starts. We shall be starting promptly so get there at least 30 minutes before (or sooner if you are willing to muck in) and make sure you are checked in before we close the check in desk at 11:15am otherwise you will not have a voting slip and will not be able to vote.

YOU MUST PRE BOOK YOUR DINNER IF YOU WISH TO ATTEND IT

As usual there will be a dinner on the Saturday night. You can only attend the meal if you have pre-booked and pre-paid for your places so please download the booking form (using the link above once booking is open) for details.

* THIS YEAR THERE IS THE OPTION TO BOOK A DINNER FOR FRIDAY NIGHT *

As with Saturday's dinner, please pre-book and pre-pay for this meal. The details of how to book are on the booking form you download from the link above.

YOU SHOULD BRING YOUR OWN COPY OF THE AGENDA

The expectation is that you will download the AGM Agenda using the link near the top of this page and then read it. If you are coming along then you are also expected to print it off, that also means you can make notes on it when you read it so you are all prepared for the meeting.

If you need to stop overnight

Samlesbury is the closest (but small) town but has plenty of hotels and B&Bs, you will have to sort out your own accomodation so please try to get close to the AGM venue so that you can join in with the Friday and/or Satruday evening socialising.

Tent, Caravans and Motorhomes are able to stay at the AGM venue for a charge of £9 per person per night plus £4 per vehicle per night for campervans and caravans (tents free) - these need pre-booking through with Pam using the booking form (download this and fill it in from the link above). This price includes a cooked breakfast each morning between 8am and 9am.

If you live near by or are staying locally then why not take the opportunity to chat with like-minded members. There is an evening meal organised for the Saturday night but you have to pre-pay (£24 per person) and pre-book that before 12th April - please download the booking form (near the top of this page) then fill it in and send it to Pam to get booked in and paid up before the 13th April. Spaces are very limited and the meal is booking up fast so please contact Pam without delay.

Why not muck in?

If you can get there early enough or maybe are already planning on staying the Friday night, then why not help out a little?

The organising team are all volunteers and any help we get is greatly appreciated. We can usually do with a hand marshalling arrivals up the road and in the car park, or any number of little tasks through the day. Just let one of the organising committee know that you are available to help and they'll find a task for you.

If you know ahead of time that you can help then please drop an email to The National Social Secretary (social@bmwclubuk.net).

If you can't attend

Of course not everyone can attend but you still have the chance to have your say: download the Proxy voting form, fill it in (either with your computer or by printing it and using a pen) and then send it to the National Membership Secretary (details are on the form itself) and your vote will count. If you can't decide how to vote then you can let your proxy decide and vote for you. By default that person would be the Chair of the meeting (normally the President), in which case you do not need to provide their address, but you can also nominate any other person, however they of course have to attend in your stead. Either way you have to get that Proxy Vote form filled in and sent to the National Membership Secretary so it is received before 11:30am on Thursday 23rd April.

Proxy form
How to use the
Proxy Voting form