East Anglia Section AGM

Sunday 13th October 2019

10:30am for 11am start at Fornham St Martin Village Hall

Before you read any further: if you intend to come to the AGM and then go to the Wool Pack for lunch afterwards they have allowed us use of their back room to eat in but only if we tell them how many of us are coming. Take a look at the menu here (think it'll be the Sunday Roast menu but we are trying to check) and let the secretary know by email that you intend to go to the Wool Pack after the meeting.

The format of these meetings is the same each year though the content often varies as you can imagine.  For the actual Agenda of the meeting click here, but in short it goes like this:

  1. Welcome, headcount, apologies

  2. Accepting last year's minutes

  3. Reports from the main committee members

  4. Elections of the following year's committee (you need to be present to vote)

  5. Items requiring a vote

  6. Nominations for trophies

  7. A.O.B. (discussions not requiring a vote)

  8. Set the date for next year's AGM (second Sunday on October usually) and Close meeting

Please read on for a little more detail:

We are in a good position this year that most of the current committee are willing to remain in their posts for another year. However we do need a new Vintage & Classic Rep so if you are interested then please let the Chair know at least 2 weeks before the meeting (it should be 30 days before but I am a little more flexible).

This is a table of the committee positions showing who has already expressed an interest in holding/retaining them next year.  Have a look at the "job descriptions" here and then please consider standing for one if not this year then perhaps next.  Please contact any of the existing committee if you would like to know more about what is involved in each role:

Position Nominee ProposerSeconder
Chairman/Secretary
Membership Secretary
NC Rep
Dik Langan Cliff Batley Amanda Langan
Social Secretary Ian Sparks Keiron Haines Cliff Batley
Treasurer Amanda Langan Dik Langan Ian Sparks
Assistant Social Secretary Vacant    
Vintage & Classic Register Rep Vacant    
Quartermaster Kenneth Buchanan Keiron Haines Dik Langan


If you would like to stand for any of the above positions (even the ones that already have a nominee) please do not hesitate to contact the current Chair two weeks before the meeting ideally with the name of a fellow club member as proposer because technically you can volunteer but you cannot propose yourself :)

Regardless of whether you want to be directly involved in the committee or not, you should come along and hear what is discussed and even have your say. 

Don't Forget, this is YOUR club!

Ideally, if you have something you would like to discuss with the group then it would be great if you could let the Chair know beforehand so they can add it to the agenda, but smaller topics are often covered in the "Any Other Business" at the end or down the pub later.

The minutes from last year's AGM can be seen here.

The full Agenda for this year's meeting can be seen here.

The Section Accounts for last year can be seen here.


As always, tea, coffee and biscuits are laid on 30 mins before the meeting.

The Village Hall is at:

The Village Hall,
Fornham St Martin,
Bury St Edmunds,
Suffolk.
IP31 1SW

It is marked on the map below with the green arrow:

View Larger Map